There are pros and cons to outsourcing, and the right choice will depend on your unique business goals. Remember, this partnership isn’t just about handing over tasks; it’s also about tapping into the provider’s expertise to make the process as pain-free as possible — for both parties. This is why it’s absolutely crucial to do your homework and partner with a payroll provider that is proven, reliable, and trustworthy. No matter how many employees you’re calculating payroll for, it’s easy to make mistakes or run into delays. And when you add new jurisdictions, you multiply the level of complexity of each payroll run. Alternatively, you can outsource international payroll to a specialist global provider like Remote, which we will discuss further in the article.
- For example, you’ll save money on computers, office space, benefits, and more.
- It wasn’t so long ago that outsourced payroll solutions were limited to non-sensitive functions that didn’t involve core business processes or data.
- This is why it’s absolutely crucial to do your homework and partner with a payroll provider that is proven, reliable, and trustworthy.
- And the brand brings significant value to the table in the form of risk mitigation and contractor management.
- Paying your employees correctly and on schedule is an essential responsibility as a business owner.
Examine their customer support
Keeping everyone in the loop helps manage expectations, ease any worries or uncertainties, and ensure your team feels informed at every step. Things can change fast and pivots can happen, but you don’t want to be locked into an agreement with a provider that can’t grow with you. difference between shareholder and stockholder As with any purchasing decision, you should first take a step back to really understand what your business needs.
Before diving into whether or not outsourcing payroll is the correct decision for you and your business, look at some of the downsides. Whether you’re looking to save some extra time or are interested in additional HR features, outsourcing your payroll could be the right choice for your small business. While building your business, you’ve probably had your hand in everything, from hiring employees to running payroll. And while your business may be your pride and joy, it can still be tough to do everything on your own. What kind of experience your staff has while working for you can have a major impact on some seemingly unrelated financial outcomes. For example, if turnover is high, you may have additional expenses tied to hiring, onboarding and offboarding staff.
Consider security
According to income statement formula HR Dive, 61% of respondents outsourced payroll processing in 2022. Yet, maximizing cash flow and productivity are not the only benefits of payroll and HR outsourcing. With day-to-day support from a managed services partner, your business can become more flexible. You may be able to take advantage of opportunities while minimizing disruptions and stay ahead of new regulatory requirements rather than react to them.
While it pales in comparison to the payroll software capabilities of competitors like Rippling, BambooHR and ADP, its services are arguably more personalized. This is because Bambee adapts its service needs to your business by assigning you a dedicated HR manager who creates payroll procedures unique to your business. Paychex is yet another top name in payroll software, support and outsourcing. They have solutions for solopreneurs all the way up to enterprise-level organizations. And they cover needs ranging from hiring and onboarding to benefits to payroll and beyond.
Frequently asked questions about payroll outsourcing
And with a single, straightforward pricing structure, you’ll always know how much you’ll be paying. So for businesses that just need a digital tool for their payroll, especially one with easy-to-anticipate costs, OnPay is a solid choice. This list will guide you through six of the top providers in payroll outsourcing and software tools, and we’ll offer advice on how to research and sift through your options to find the right one for you. Outsourcing payroll mitigates this frustration and, along with it, the risk of penalties and legal troubles. Professional payroll services act as compliance puzzle masters, constantly staying one step ahead of evolving tax regulations and employment laws to help you make sure all your i’s are dotted and t’s crossed. Ask potential providers how they guard all the sensitive data they handle and don’t settle for platitudes.
Focus on Provider Reputation and Experience
If you’re just using software, either the tool can pay your people or it can’t. Payroll requires sensitive employee information, and this needs to be protected. Before optimizing your payroll systems, be prepared for potential challenges. For example, payroll accuracy and maintaining tax compliance should be a priority. You can take the pressure off your existing team by outsourcing certain tasks.
That’s in addition to functionality covering recruitment and onboarding, headcount planning, learning management, performance management, compliance and even employee experience. Lack of administrative resources or expertise to confidently run payroll are inventory holding costs: how to calculate + formula two of the most commonly cited reasons. When choosing a payroll outsourcing provider, it’s important to remember what’s at stake. A good provider will make things easy for the client, but client companies shouldn’t be lured into a false sense of security. Take the time to make sure a provider is both trustworthy and experienced to minimize these inherent risks of outsourcing. Finding a trustworthy third-party provider goes a long way, but a company can’t just pass off any payroll mistakes that arise as the fault of its provider and move on.
Outsourcing gives your business the chance to grow and scale until you’re ready to commit to the expense of in-house employees. To make your life significantly easier, you’ll want to use a payroll platform that can integrate seamlessly with your existing HR tech stack. Ideally, there will be an API option, too, so that you can customize your integrations. Let’s break down the costs and benefits of each, so you can determine what’s best for your company. “Our CSM — in fact, the whole Remote team — are clear when they offer guidance. I’m not a native English speaker, and the style of communication is so pleasant. I don’t feel alone in the process.”